We are seeking a highly organized and detail-oriented Administrative Assistant, Accountant, & Payroll Specialist to join our team at i-verve. This combined role is pivotal for managing day-to-day office operations, maintaining accurate financial records, and ensuring timely and compliant payroll processing. The ideal candidate will possess strong multitasking skills and a comprehensive understanding of administrative tasks, accounting principles, and payroll systems.
- Manage office operations, including scheduling meetings, maintaining calendars, and handling correspondence.
- Organize and maintain files, records, and documentation in an efficient and secure manner.
- Coordinate with vendors, suppliers, and service providers to ensure smooth office operations.
- Monitor and procure office supplies and inventory as needed.
- Assist in organizing company events, team meetings, and travel arrangements.
- Act as the first point of contact for clients, visitors, and employees, ensuring a professional and welcoming office environment.
- Maintain accurate financial records, including accounts payable and receivable, general ledger entries, and budgets.
- Reconcile bank statements and resolve financial discrepancies in a timely manner.
- Prepare and manage invoices, expense reports, and budgets.
- Assist in preparing financial reports for management and stakeholders.
- Ensure compliance with tax regulations and submit filings as required.
- Collaborate with external accountants or auditors for annual financial reviews and audits.
- Process and administer payroll for employees, ensuring accuracy and timely payment.
- Maintain payroll records, including tax forms, deductions, and benefits.
- Ensure compliance with state and federal labor laws and payroll tax regulations.
- Address employee payroll inquiries and resolve discrepancies promptly.
- Collaborate with HR to manage employee benefits and ensure proper deductions.
- Generate and distribute payroll reports for management review.
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- Proven experience (2–4 years) in a combined administrative, accounting, and payroll role.
- Proficiency in accounting and payroll software (e.g., QuickBooks, ADP, Paychex, or similar platforms).
- Strong organizational and multitasking skills with the ability to prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional attention to detail and problem-solving abilities.
- Experience working in a small to medium-sized business or startup environment.
- Familiarity with payroll compliance and tax regulations.
- Knowledge of office management tools (e.g., Trello, Asana, or Zoho).
- Time Management : Ability to handle multiple tasks efficiently and meet deadlines.
- Communication : Strong verbal and written communication skills for interacting with teams and external clients.
- Financial Acumen : Solid understanding of accounting and payroll practices.
- Problem-Solving : Proactively identify and address operational or financial issues.
- Tech Savviness : Comfortable using and learning new software for administrative, accounting, and payroll purposes.
- Competitive salary and performance-based bonuses.
- Comprehensive health insurance.
- Flexible working hours and a collaborative work environment.
- Opportunities for professional development and training.
- Supportive and inclusive workplace culture.
- Experience Level : 2–4 years in a combined administrative, accounting, and payroll role.
- References : Provide two professional references upon request.
- Work Schedule : Must be available for standard office hours with occasional flexibility.
Location
Edison, New Jersey
Employment Type
Full - Time
Experience
2 - 4 Years
Skills
Communication, Resilience